Standing Committee on One Health (SCOH)

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Background

SCOH is a Standing Committee of IVSA which was founded at the 62nd IVSA Congress in Utrech, The Netherlands, based on the proposal of Pim Polak (IVSA The Netherlands). The first Chair of SCOH was Theofanis Liatis (IVSA Thessaloniki), who served also as a Member of ExCo 2013/2014 (Veterinary Public Health Director). The one health concept is directly related to one of IVSA’s objectives, as stated in the Constitution, namely to “Encourage veterinary students to use their knowledge and abilities for the benefit of both animals and humans”

The role of SCOH is twofold: One Health & Veterinary Public Health. SCOH is the organ of the International Veterinary Students’ Association which aims to promote the importance of One Health and the interdisciplinary collaboration between vets and other public health related scientists as well as awareness of the role of Veterinary Public Health.

The role of SCOH is important for IVSA and its members, as it broadens the collaborations of vets, spreads knowledge of veterinary public health, provides opportunities in this sector and promotes activity of the members within local and global projects.

The Chairman of SCOH should maintain regular contact with the Committee Coordinator of the ExCo of IVSA.

All binding sponsorship or partnership agreements are between IVSA and an external organization, not an IVSA committee and an external organization, so all such agreements must be agreed upon by the ExCo of IVSA (and perhaps, depending on the details of the agreement, the GA), but may be realised primarily through one or more IVSA committees.

Tasks

  • The Chairman should create SCOH's agenda and direct its meetings
  • Directing the Local Veterinary Public Health Officers (LoVPHOs) (the Chairman of SCOH is the main point of contact)
  • Making Local Events (World Days, World Rabies Day, Lectures, Awareness Campaigns, etc.)
  • Making International Events (Meetings, Symposia, etc.)
  • Making posters/publications related to One Health
  • Making Webinars on One Health
  • Making the VetPubHealth Journal (within the IVSA Newsletter - SCOH should communicate with the PRC of the ExCo)
  • Collaborating with other students’ organizations and international organizations related to Public/One Health
  • Creating a selection committee to select new members to SCOH for the next term.
  • Representing IVSA at international/regional Public/One Health events.

Within the Strategic Plan for the next 5 years, SCOH’s section states that the committee should:

  • partner with one or several global organizations working with One Health and veterinary public health, e.g. FAO, OIE or GARC (IVSA already has MoUs with FAO and OIE, and collaborates with GARC via SCOH).
  • have close relations to other international student organizations and/or their committees on One Health (IVSA has a MoU with IFMSA)
  • strive to arrange at least one guest lecture on One Health from a veterinary perspective for (veterinary and human) medical and pharmaceutical students etc., and vice versa. This could be in the form of a webinar.
  • disclose at least two relevant publications on the topic of One Health from their partnering organizations to IVSA members during each term.
  • create at least one member benefit activity during the next five years as e.g. an allocated spot in a trainee program or scholarship, or discounts on conferences etc. for IVSA members, within the field of One Health.
  • publish at least one relevant article in the IVS journal per term
  • deliver a report to the GA by the end of their term summarizing the activities of the committee, partnership relations, as well as achieved and unachieved goals.

The Structure of SCOH

The core members of SCOH are the team which command SCOH, discuss new projects, decide democratically on plans and have responsibilities for SCOH projects. In 2013-14, the committee did not have fixed positions.

It is suggested to distribute responsibilities to some or all of the members of the current committee. The committee could be divided to directorates and sectors which could be directed by a member. For example:

  • Publications Director: a member or a team who could direct the design of the publications (in collaboration with the PRC of IVSA ExCo)
  • Chief Editor: a member who will direct the VPHJ publication
  • Press Officer: a member who will direct the Facebook page
  • Project Manager: a member who will direct a specific project i.e. World TB Day Manager
  • Regional Director: a member who will communicate with and direct the Local Veterinary Public Health Officers

The affiliate members of SCOH are the external representatives on public health from other Health Sciences Students’ Associations (ie. IFMSA, IPSF etc.). They are chosen by the ExCo of their association.

The Local Veterinary Public Health Officers are members of the local IVSA Member Organizations who are the representatives of their local MO to SCOH and the means of communication between SCOH and their MO. They are chosen by the local boards.

Committee Selection Procedures

At each IVSA Congress, a new Chairman will be elected. The Chairman should announce a call for Core members by the first week of September, which should last until the end of September. This call should be published via social media (e.g. facebook page of committee), on the IVSA website and via an email to local Presidents and EOs through the MOD.

The applications could be created in Google Docs in order to be online and easier. Each applicant shall send their CV (including information on MO, previous positions, etc.) (Europass is recommended https://europass.cedefop.europa.eu/en/documents/curriculum-vitae) and a motivation letter containing information on relevant experience, reasons why they wish to be a part of the Committee, any specific aims or ideas they have regarding animal welfare or their potential role within the committee, etc.

The incoming Chairman of SCOH is recommended to form a selection committee, perhaps involving the outgoing committee and some persons from ExCo (President etc.). The selection committee will choose the best applicants to be the new members of SCOH. The selection will be based on the above criteria. It is recommended that candidates should only be a member of one IVSA Standing Committee.The MOD should certify that candidates are IVSA members. Then the Chairman selects the Committee’s members and informs them by a formal letter (email) of acceptance. Interview of candidates by the Chairman via Skype is recommended when the Chairman cannot choose between candidates, if necessary.

The Committee should be fully formed by 15 October, and Committee membership will last until the following 31 August. Positions should be assigned to committee members by 30 October, with a clear role or set of tasks for each position. Alternatively tasks can be allocated to members without "positions" being assigned, in which case the first set of tasks should be assigned by 30 October.

The Running of SCOH

SCOH should aim to hold committee meetings online, perhaps once every 4-6 weeks, with the first committee meeting being held by 30 October.

The creation of an online schedule for committee members to state when their busy periods will be during the year (e.g. exams, holidays), so SCOH work can ideally be organized around this, is recommended.

SCOH should try to be visible at IVSA Congresses and Symposia, e.g. promotional material, lectures, workshops.

The official page of SCOH in social media (Facebook) is: www.facebook.com/thescoh

The official emails of SCOH are: publichealth@ivsa.org (for the chairman), scoh@ivsa.org (for the committee members)

The official publications stack of SCOH is: http://issuu.com/scoh

Costs

SCOH has a budget of €500 for 2014-15, and there is an additional €500 reserved for use by IVSA Committees which SCOH can request to use a portion of if necessary. All usage of Committee budgets must be approved by the ExCo of IVSA before any reimbursement is made.

Examples of budget items could include the printing of promotional materials and travel expenses for committee members to attend events on one health or to attend meetings with (potential) partners.

Proposals for use of budget:

  • Printing SCOH publications (VPHJ, other publications, etc.)
  • Annual One Health Award
  • Prize for SCOH Workshops (at Congress/Symposium)

Projects

IVSA Veterinary Public Health Journal (IVSA VetPubHealthJ, VPHJ)

This is a permanent publication of SCOH within the IVSA Newsletter.

Editions

There are 4 issues of the VPHJ per year, one for every season. Thus, in every edition of VPHJ, the Issue and the year of publishing (ie. VPHJ Issue 1/ 2013) must be stated.

Editors Team

The Editors Team of the VPHJ consists of 4-5 members from the current SCOH team, selected shortly after the selection of the new committee (October).

Duties:

  • Organize the content of every issue of VPHJ
  • Be on time concerning the deadline that the PRC has set
  • Design the VPHJ (or assign the design to a person with an interest in designing from SCOH or the ExCo)
  • Decide which articles will be accepted for publication from the submissions
  • Edit the articles and communicate with the writers for approval of any corrections
  • Set the criteria for the article submissions (font, size, writer’s information etc.)

The Chief Editor of the VPHJ could be SCOH’s Chairman or a member of the Editors Team. Duties:

  • To direct the editing of the VPHJ
  • To publish the calls for articles online
  • To send an acceptance letter to the writers whose articles are accepted
  • To distribute the articles to the editors for editing and correcting
  • To collect the articles from the editors team after writer’s approval
  • To make the final design (if there is no other designer)
  • To edit the editorial (at the beginning of every Issue of VPHJ) in collaboration with the Editors Team

Editing Procedure

  1. Call for articles - Four times per year the Chief Editor publishes the Open Call for articles online. The deadline for the submissions should be earlier than the deadline that the PRC has set.
    • The call for articles should state the criteria for the article submissions which are set by the Editors Team, and the email address to which submissions must be sent.
  2. Choose the articles
  3. Send the acceptance letter
  4. Distribution of the articles for editing
  5. Writers’ Approval
  6. Send the corrected articles to the Chief Editor
  7. Put the articles into an order and design the final VPHJ issue (adding an editorial and the info of the current issue)
  8. Send the VPHJ to the PRC (before the deadline)
  9. Put the VPHJ in SCOH’s library (issu, flipsnack etc) as an individual publication (without the rest of the IVSA Newsletter) for promotion and send it to all publichealth@ivsa.org and scoh@ivsa.org contacts

Content of VPHJ

The content of VPHJ includes but is but not limited to:

  • Zoonoses
  • Food Safety & Foodborne Diseases
  • Vector Borne Diseases
  • Wildlife Diseases
  • Interdisciplinary collaboration between vets and other public health related scientists
  • Local Public Health Bulletin
  • Local Veterinary Public Health Projects
  • Interviews
  • Reviews of SCOH projects
  • Promotion of SCOH projects or projects that IVSA participates in, i.e. WHSS
  • Other public health organizations’ articles/presentations i.e. GARC, IFMSA, IPSF, etc.

Local Public Health Network (Local Veterinary Public Health Officers or LoVPHOs)

The role of LoVPHOs includes but is not limited to:

  • Materializing global projects of SCOH within local MO boards
  • Representing the focal point of local boards and IVSA on a global level regarding One Health
  • Brainstorming and informing SCOH of local projects which succeeded so that they might be carried out on a more global level
  • Keeping the One Health sector active within local boards

The online continuous updated archive of LoVPHOs is: https://docs.google.com/spreadsheet/ccc?key=0AslPf4iqqIs_dFliTnJLaUNCUDA2SDk4TVpQN09obEE&usp=drive_web#gid=0

As of August 2014, there are LoVPHOs from 22 IVSA MOs throughout the world. Every new LoVPHO which is elected from the local boards should update the source on time.

Local Projects Program (LP Program or LoVPHO Projects)

The LP program is a program where LoVPHOs publish their own projects online on SCOH’s page by writing a letter where they describe their local project and after this they present it.

Past LPs:

  • IVSA UK & Ireland: Local Public Health Bulletin
  • IVSA Tunisia: SCOH Presentation

IVSA Campaign on World Rabies Day

An awareness campaign was held on 28th September 2013 (World Rabies Day). In this project, 12 MOs participated and a WRD leaflet / event guide was published online.

IVSA Stop TB Campaign

An awareness campaign was held on 24th March 2014 (World Tuberculosis Day). This project was dedicated to Bovine TB awareness and the role of vet. There was official support of the STOP TB Partnership in promotion of this event, as IVSA became an official partner of STOP TB in January 2014. Around 11 IVSA MOs participated and SCOH published a Informative Publication about Bovine TB and also an Event Guide.

Participation in WHSS 2015

IVSA has signed the WHSS MoU with IPSF, IFMSA and other public health related associations in order to participate for the first time in the next World Healthcare Students’ Symposium in 2015. After that, SCOH published an open call for the member who will represent IVSA within the Joint Working Group and selected Rachel Dalton (IVSA UK & Ireland) as IVSA’s JWG Representative for WHSS 2015.

IFMSA Collaboration

IVSA has signed a MoU with IFMSA.

IPSF Collaboration (informal)

IVSA has started to communicate with IPSF, discussing and designing a project plan for possible joint sectors of collaboration. The collaboration started with writing articles in each other’s journals.

GARC/IFMSA/IVSA “The One Health Challenge”

This project will be dedicated to World Rabies Day 2014 and it will be a competition where the best collaboration between veterinary and medical students for World Rabies Day 2014 will win a prize.

One Health Workshop: Scenario & Quiz Stimulation Game

This form of the One Health Workshop was given for the first time at the 2nd Greek Veterinary Students’ Congress (Karditsa, Greece, May 2014). There were 30 participants, who were excited by this game/workshop. This workshop was a great collaboration of SCOH (2 members) and the Local Veterinary Public Health Officers (2 MOs) as well as members of the Scientific Committee of the local congress.


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